Payroll Accounting Software
Construction payrolls can get complicated. You've got multiple
unions, prevailing wage, and multi-state and local taxes to deal
with - and that's on a good day! FOUNDATION for Windows construction
software simplifies your weekly payroll processing, allowing you
to get your job done quickly and with confidence that the numbers
are accurate. Its extensive features satisfy the requirements of
all types and sizes of construction company payrolls, regardless
of complexity.
Click to learn more about these highlights of the Payroll
Module:
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information on our payroll accounting software
Powerful Reporting
Proofing Reports
FOUNDATION's payroll accounting software automatically provides numerous
proofing and pre-check reports, which optionally may be run for any
current or historical payroll. Generally, only a few would be required
in a typical payroll run.
Proofing and pre-check reports in the Payroll Module include:
- Timecard List
- Job Hours Proofing
- Employee/Job Hours
- Earnings Register
- Pre-Check Register
- Job Register
- General Ledger Register
- Tax Register
- FUTA/SUTA Register
- Workers' Compensation Register
- Union Deductions/Fringes Register
- Miscellaneous Deduction Register
- Extra Burden Register
- Equipment Register
- Accrued Time Off Register
- A/P Integration Register
History and Tax Reports
Payroll reports may be run for any date range, any length of time,
and into the past and future. Historical data is never lost. In
addition, reports may be sorted by employee number or name, or run
for a selected range of employees and/or jobs. Many reports can
be printed on pre-printed forms or prepared for magnetic/electronic
filing.
Historical and tax reports in the Payroll Module include:
- 401(K)
- 941 Deposit (Report or Preprinted Form)
- Accrued Time Off
- California State Tax
- Certified Payroll
- Check Register
- Department Summary
- Earnings and Deductions
- Earnings Detail
- Extra Burden
- Federal Tax Earnings
- Federal Tax Withholding
- FICA
- FUTA
- Local Tax (Print and Magnetic)
- Michigan OJT Weekly Employment
- Minority Compliance
- Miscellaneous Deduction History
- New Hire Report
- State Tax
- State Unemployment (Print and Magnetic)
- SUTA
- Timecard History
- Union Deductions/Fringes
- Union Deduction/Fringe Summary
- Workers' Compensation
W2s
Magnetic and printed W2s are available. A powerful but simple wizard
interface walks you through the setup of W2s and allows you to print
W2s for one or multiple states and localities, and a range of or
selected employees. The forms can be sorted by Social Security number
or employee name. They are completely date-sensitive, so payroll
can be processed before they are printed, and you can re-print prior
years' W2s at any time. Multiple sets are easily produced.
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Date Sensitivity and Audit Trail
On occasion you may need to see payroll information outside the
norm, like an employee job history report for an eighteen month
period. In FOUNDATION construction software, you can run Payroll
history reports for any date range, any length of time, and into
the past and future. Although history reports are typically run
for dates within the current calendar year, the system allows cross
calendar year boundaries when you need it. The ability to cross
calendar year boundaries in Payroll is a powerful tool for both
internal and external audits, and employee and job analysis.
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Fast and Easy Data Entry
Making Timecard Entry Easy
FOUNDATION construction software comes standard with several popular
timecard formats, which allow entry of hourly and salaried time.
Depending on the nature of the labor reports you receive from the
field, you may choose to use one or more timecard styles in a single
payroll run, including either standard or custom-designed.
Tired of entering the same timecard information over and over again?
In FOUNDATION, you can define customized defaults during your initial
setup that will automatically fill in those specified fields. This
saves you tremendous time and prevents data entry errors. Defaults
can always be overridden at a later time, and revisions are easily
made. Various proofing reports are also available to help ensure
the accuracy of timecard data and computed payroll.
Customizable Timecards to Meet Every Need
Wouldn't it be nice to create timecards to fit each job? Our TimecardGenie® lets you custom-design your timecard entry screen, enabling you
to create an unlimited number of versions! Timecards can be designed
to permit entry of time by crew, shift, job, employee, or any combination.
Users may define tab order for data entry and indicate which fields
should be protected from entry by default. Your timecard screen
designs can be saved, reused, copied and modified, so you don't
have to recreate new timecards every time.
Easy Void Checks and Adjustments
Have you ever needed to void a check or make a simple adjustment
but had to jump through hoops to get it done? FOUNDATION construction
software provides you with the tools to easily make a correction
to payroll history or void a check. These are straightforward procedures
that can be completed automatically by entering the original cash
account and check number. A complete audit trail of all transactions
is maintained.
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Multiple Tax and Union Jurisdictions
In a single payroll run, an employee may work on any number of
jobs in multiple states and localities. They may cross union boundaries,
perform work under various trade classifications, receive different
pay rates, and be subject to multiple taxing authorities - all on
a single timecard. FOUNDATION will automatically select the appropriate
pay rate when it changes within a pay period because of the expiration
of a union contract. Prevailing wage rates can apply only to appropriate
jobs and will default automatically. FOUNDATION will correctly compute
all earnings, taxes, burden, miscellaneous deductions, union earnings,
union fringes and union deductions.
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Prevailing Wage/Certified Payroll
Automated Prevailing Wage/Davis-Bacon Support
FOUNDATION automates union as well as prevailing wage (also know
as the Davis Bacon Act) payroll and allows automatic defaulting
of the correct pay rate based on wage determinations per job or
location. The system allows you to pay fringes separately from the
wages, if desired, and may automatically reduce fringes based on
hourly or per-pay fringe costs for each employee, saving you money
for both overtime paid on fringes as well as workers' compensation.
Reporting of prevailing wage work, including certified payroll,
meets the various demands of federal and local authorities.
Automated Certified Payroll Reporting
FOUNDATION construction software automatically collects and prepares
the data necessary for certified payroll reports, allowing quick
processing at any point during a project. Certified payroll may
be re-run for prior date ranges after the correction of errors or
omissions. For example, if an employee was inadvertently excluded
from a previously-run certified payroll, you could re-run the report
at a later date. In addition, various formats are included meeting
the requirements of federal, state and local agencies. This feature
works for both union and non-union shops.
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Strong Union Support
Union pay rates can be defined to meet union regulations and so
that the correct pay rate defaults automatically to the timecard
- even when union contracts expire during a single pay period. Union
fringes and deductions may be calculated based on an employee's
hourly rate - with or without overtime - percent of gross, or a
fixed amount. If applicable, taxable union fringes may be taken
into account.
Cross or split union logic automatically determines the pay rate,
how deductions and fringes will be calculated, and to which union
they will be applied when an employee from one local union works
in another local.
Reporting of union earnings, fringes and deductions meets the various
demands of different unions.
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Minority Compliance
Minority compliance reports have been designed to meet current
governmental regulations. In addition to the typical state and federal
formats, payroll has the ability to extract data for most reports
based on minority compliance. For example, a payroll job detail
report could be supplied to support a previously submitted minority
compliance report. The minority reporting feature meets the precise
requirements of various government agencies and is a tremendous
time saver.
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Job Cost and General Ledger Integration
Workers' Compensation and Other Burdens
In addition to tracking fringes and the employer's share of FICA
expense, you may define other burden expense, allowing you to automatically
allocate payroll-related overhead expenses to jobs. Workers' compensation
and liability insurance are two of the more common burdens defined.
In addition, Payroll will allow you to determine FUTA and SUTA burden
expense up to the earnings limit established by the federal and
state governments.
General Ledger Allocations
Information automatically flows from the Payroll Module into both
General Ledger and Job Costing based on various pre-defined rules.
For example, the system can allocate a FICA expense into a payroll
tax account, or it could be distributed into different FICA expense
accounts for different departments (such as field, yard, and supervision).
Labor hours, dollars and union fringes instantly update Job Costing.
The system also automatically attaches the job number to all General
Ledger expense transactions.
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Easy Year-End Transition
With FOUNDATION, the year-end closing doesn't slam a steel door
on data from previous fiscal periods. Pay periods that cross the
year-end are no problem, and adjustments can be made to prior periods
at any time. Date-sensitive reporting allows you to include or exclude
information that doesn't fall within the current period. W2s and
other tax-related documents and reports are also date-sensitive,
so you can continue to process payroll as normal even without having
finished the previous year's W2s - and you can even go back and
print old W2s later. As with other modules, user-controlled date
restrictions allow you to define the current period and to prevent
posting outside it or display a warning when you attempt to.
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Other Unique Features
Miscellaneous Deductions
Any number of miscellaneous deductions can be defined within the
system, including garnishments such as child or spousal support,
employee loans, 401(k) with employer matching, SEP and Section 125.
An employee can have recurring deductions as well as just a one-time
deduction. Deductions can be setup so that checks to the appropriate
authority are cut automatically when running payroll checks.
Deductions may be calculated based on an employee's hourly rate
- with or without overtime - percent of gross or net, or a fixed
amount. Limits may be setup per pay period, per year, to-date or
based on a percentage. They can also be setup using a formula that
tests multiple conditions and/or recognizes other deductions first.
Tax ramifications of government-recognized deductions are handled
automatically. For example, a Section 125 deduction will be FICA,
state and federal exempt, while 401(k) and SEP will be federal and
state exempt.
Earning Types
An unlimited number of earning types can be defined. Examples include
regular pay, time-and-a-half, double time, bonuses, premium time,
sick pay, vacation pay, unpaid leave, reimbursable and non-reimbursable
travel pay, and taxable fringes. The taxability of each type of
earning can be controlled at the federal (including FIT, FICA and
FUTA/SUTA), state and local levels. Unusual overtime factors such
as 1.75 or 2.245 may be defined. The system can optionally automatically
generate overtime, calculate weighted average overtime and prorate
overtime over jobs worked - all based on your custom definitions
of overtime.
Accrued Time Off Tracking
Simple-to-use features automate the tracking of accrued time off
such as vacation, personal or sick time. Time-off may be accrued
based on calendar year or employee anniversary, and may be based
on hours worked - with or without overtime - or dollars earned.
Limits and carryover of hours earned can be defined and will occur
automatically. Time-off hours used can be recorded automatically
through timecards. A time-off log and related reports make accessing
remaining hours and time-off history efficient.
Taxable Fringes
The Payroll Module easily handles taxable fringes in accordance
with IRS regulations. For example, an employee's company car may
need to be counted as a taxable fringe. With the growing trend toward
taxable fringes, this feature is quickly becoming essential for
construction companies.
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The most
drastic change occurred in the area of payroll. Biweekly payroll,
which used to take me all day to figure manually, could be completed
in just a few hours, from start to finish. Employee W2s now
take a fraction of the time to complete - and we have nearly
twice as many employees.
– Elaine Barrick,
Office Manager, Ryan Remodeling
Since we work in different IBEW locals with different wage and
benefit rates, doing payroll was incredibly time-consuming.
Implementing FOUNDATION was a life-saver! Just the defaulting
alone makes it better than anything we ever had. And we can
take on more jobs, because we're more productive than ever before.
– Charles Brown, President, Charles
Brown Construction |
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